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There is a vacancy for the post of Office Manager (Bilingual Secretary) in Ecowas. If you want to apply for this job then you have to fill the ECOWAS job application form and send it to the email id given.
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Position: Office Manager (Bilingual Secretary)
Recruitment Agency/Company/Organization/Institute: ECOWAS Commission
Grade: G5, G6, G7
Annual Salary: UA18,089.21 USD28,541.16/UA22,874.75 USD36,901.78/UA27,232.27 USD43,110.66
Duty Station: ACCRA
Department: Office of the Resident Representative – GHANA
Line Supervisor: The Resident Representative – Ghana
Age Limit: Be below 50 years old. This provision does not apply to internal candidates.
Application Mode: Through Email
Send Email to: firstname.lastname@example.org
Job Role Overview:
Under the guidance and direct supervision of the Resident Representative of the President of ECOWAS Commission Cape Verde, the Office Manager should play a vital role in the smooth running of the office. From welcoming visitors to the reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondences, and filing of documents. He/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.
Job Role And Responsibilities:
- Manage the Supervisor’s diary and schedule, organise and manage appointments; receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor.
- Organise meetings; receive, draft, type, and make a follow-up on administrative letters; book meeting rooms; request and provide supplies to the office.
- Create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval.
- Knowledge of Ms. Office, ECM, and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French, and/or Portuguese.
Assists colleagues with administrative tasks;
Contributes to team effort by accomplishing related results as needed;
Undertakes such other duties as may be assigned by the supervisor.
Academic Qualifications And Experience
HND or equivalent in secretarial studies or administration from a related field from a recognized University.
Six (6) years of progressively responsible experience in administrative services, Secretarial services including such tasks as the maintenance of personnel and financial records, technical cooperation planning and/or implementation;
Understanding of administrative-related policies, procedures, and processes, and the ability to recommend suitable office administration-related software and systems to be used;
Technical competence in relevant ECM filing systems and correspondence-related procedures, guidelines, and processes to preparing and using administrative documents and templates;
Demonstrate sound judgment and the ability to make reasonable decisions with little supervision.
knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines, and processes to preparing and using administrative documents and templates;
How to apply
Interested candidates should send a Curriculum Vitae (CV) and a motivation letter to email@example.com.