IOM – International Organization of Migration Nigeria Job vacancy for Administrative Assistant (HR).
This opportunity is open for all internal and external candidates. Internal candidates are considered as first-class candidates for the purpose of vacancy.
|Job Title||Administrative Assistant (HR)|
|Organizational Unit||Resource Management|
|Duty Station||Abuja, Nigeria|
|Type of Appointment :||Special Short Term (SST) 6 months with possibility of extension|
|Estimated Start Date||As soon as possible|
|Closing Date||1st October 2020|
Core Functions / Responsibilities:
Assist with the logistics and administrative work related to the recruitment of national staff in the mission with the guidance of the HR team,
Assist and coordinate with all supervisors and project managers on the approvals related to contract renewals for the national staff and prepare a report for further extensions.
Assist in coordinating the Advancement Within Grade (AWG) for all staff in the mission with the HR team
Maintain the HR filing system and ensure all files are updated with the right documents and ensure safe custody of all the files. Undertake regular checks in all the staff personal files to ensure efficiency and effectiveness.
Maintain and update the HR files in the HR common folder with all updated General Instructions, General Bulletins and any other HR related information updates,
Ensure the training folder is up to date at the end of each quarter.
Required Qualifications and Experience
1 year of relevant working experience with Bachelor’s degree in relevant field; three years of working experience with high school diploma in relevant field is required
Experience working in a busy office in administration.
Working experience in SAP is an added advantage.
Familiarity with the UN common system or similar systems,
Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
Mature individual, able to work independently under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.
Solid computer skills, including proficiency in MS Office Suite (Office, excel, PowerPoint, Outlook) internet and Email
How to apply:
Interested candidates are invited to submit their applications via email to HRNIGERIA@iom.int indicating position applied on the subject line by 01st October 2020